Privacy Policy

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Effective Date: September 2, 2025

Organization Name: Canadian SHIELD Institute for Public Policy

Contact: hello@canadianshieldinstitute.ca

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1. Our Commitment to Privacy

The Canadian SHIELD Institute for Public Policy (“the Institute,” “we,” or “our”) is committed to protecting the privacy and confidentiality of individuals who engage with us. We comply with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws.

This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in the course of our work.

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2. Information We Collect

We may collect personal information when you:

• Subscribe to our newsletters or publications.

• Register for or attend our events, webinars, or roundtables.

• Participate in research surveys, policy consultations, or stakeholder engagement.

• Contact us by email, phone, or through our website.

• Make a donation or financial contribution.

The types of personal information we may collect include:

• Identity and contact details: name, title, organization, mailing address, phone number, email.

• Professional information: role, sector, area of expertise or policy interest.

• Financial information: payment details for donations, event fees, or sponsorships.

• Technical information: IP address, device type, browsing data from our website.

• Other information: any additional details voluntarily provided during consultations, feedback, or surveys.

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3. How We Use Personal Information

We use personal information to:

• Communicate with you about our research, publications, and events.

• Invite participation in policy discussions, surveys, or advisory groups.

• Process donations and issue tax receipts.

• Build and maintain relationships with stakeholders, partners, and supporters.

• Improve our website, communications, and programs.

• Meet legal, financial, and regulatory requirements.

We will only use personal information for these purposes or as otherwise required or permitted by law.

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4. Consent

By providing personal information to the Institute, you consent to its collection, use, and disclosure as outlined in this policy. You may withdraw your consent at any time, subject to legal or contractual obligations.

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5. Sharing of Information

We do not sell or rent personal information. We may share information with:

• Service providers who support our operations (e.g., IT, communications, payment processing).

• Government or regulatory authorities when required by law.

• Partner organizations (with your consent) for joint events, publications, or policy initiatives.

All third parties engaged by the Institute are required to protect personal information consistent with this policy.

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6. Storage and Security

We take reasonable precautions to protect personal information from loss, theft, or unauthorized access. Information may be stored on secure servers in Canada or with trusted service providers, some of which may be located outside Canada, and subject to the laws of those jurisdictions.

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7. Retention

We retain personal information only as long as necessary for the purposes identified or as required by law. When no longer needed, data is securely destroyed or anonymized.

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8. Your Rights

You have the right to:

• Request access to personal information we hold about you.

• Correct or update your information if it is inaccurate or incomplete.

• Withdraw consent to our use of your information.

• Contact us with questions or concerns about our privacy practices.

Requests can be directed to our Privacy Officer at hello@canadianshieldinstitute.ca.

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9. Cookies and Online Data

Our website may use cookies or analytics tools to improve functionality, understand engagement, and enhance user experience. You may adjust your browser settings to manage or block cookies, though some features may not work properly.

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10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The most current version will always be posted on our website with the “Effective Date” indicated.

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11. Contact Us

For questions, concerns, or complaints regarding this Privacy Policy or our privacy practices, please contact:

Privacy Officer

Canadian SHIELD Institute for Public Policy

Email: hello@canadianshieldinstitute.ca